As part of our continuous effort to streamline financial data collection and improve data accuracy, HSCRC will implement new processes for data submission and validation.
These enhancements aim to simplify the submission process and provide more robust data quality checks.
Changes to the financial data submission process begin with financial data submissions on and after August 1, 2025.
hMetrix has developed self-validating templates that will allow the hospitals to check errors when populating data in the templates. Coloring, coding, and popup messages in Excel will indicate errors in the data even before submitting the files.
| Self-Validation Templates | |
| Financial Experience Data | Hospitals will submit the monthly financial experience data to the HSCRC through the DAVE data submission tool. Hospitals must submit this data for a given month within 30 days of the end of the month. |
| Financial Income Data (FSA) | Hospitals will submit the monthly financial income data to the HSCRC through the DAVE data submission tool. Hospitals must submit this data for a given month within 30 days of the end of the month. |
Financial Balance Sheet Data (FSB) (coming soon) | Hospitals will submit the monthly financial balance sheet data to the HSCRC through the DAVE data submission tool. The HSCRC is in the process of making changes to FSB reporting requirements. Further information will be forthcoming in a subsequent memo.
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Reminders:
Hospital Financial Reporting Webinar - June 25, 2025
Hospital Testing Phase for Financial Data begins on July 1, 2025
For the timeline of the HSCRC / hMetrix implemenation , please refer to: Notice of Changes to Financial Data Submission Process .
Financial Data Submission Production Schedule
The due dates in the FY 2025 Production Schedule coincide with the due dates provided in the Health Services Cost Review Commission's Accounting and Budget Manual - Section 400 Reporting Requirements . Data availability on the website is contingent on timely submission of the required reports and may be delayed due to submission extensions.
Memorandum: Fiscal Year (FY) 2025 Production Schedule for Monthly, Quarterly, and Annual Financial Data Submissions (August 23, 2024)
Excel File: FY 2025 Production Schedule (October 21, 2024)
Uncompensated Care (UCC) Data Patient-level uncompensated care charity and bad debt write-offs and recoveries for regulated hospital services that are reconciled to the charity and bad debts reported on Annual Report Schedule RE. This data is used by the HSCRC to: 1) determine the sources of uncompensated care; and 2) perform modeling, evaluation and estimating Maryland hospitals uncompensated care amounts to be built prospectively into rates for the upcoming fiscal year. For questions regarding the UCC data reporting instructions, please contact Irene Cheng.
Memorandum: Revisions to Quarterly UCC Write-off Data Report Instructions (December 1, 2022)
UCC Training Webinar Recording,
Webinar Slides
and
Q&A
(December 9, 2022)
Uncompensated Care Write-off Quarterly Report Template download (excel file, March 18, 2015) FY 2023 UCC Report Schedule (December 2022) FY 2024 UCC Report Schedule (June 2023)
FY 2025 UCC Report Schedule (August 2024) FY 2026 UCC Report Schedule (June 2025)
Uncompensated Care Data Submission Requirements (Jul 2023)
This document contains the UCC data submission requirements and edit rules applied to the UCC data summary and error report generated in Data Accuracy Verification Engine (DAVE).
Annual Cost Report Model - input and output worksheets for all cost report schedules, which are part of the Annual Filing for FY 2024, includes print macros for several output schedules. It is permissible to use other models, as long as the outputs match the available schedules in the model below. (July 8, 2024)
Preliminary Supplemental Schedule for Population Health and Care Transformation Expenses a preliminary schedule organized at a system level to capture cost information on investments of funds saved as a result of eliminating low value direct care and the investment those funds into high value indirect efforts that improve population health and the effectiveness and efficiency of necessary care. Instructions (PDF)
Case Mix Reconciliation form is used to reconcile hospital financial data by payer (All-Payer, Medicare FFS, Medicare HMO) and patient residency with the case mix patient-level charges.
Intern and Resident Survey (IRS) Schedule Template contains a worksheet with instructions. In 2012, based on hospital feedback, HSCRC staff added to the Schedule IRS template a column (Col 11 Percent of Rotation) in which hospitals may report a percentage of the rotation period for which a resident worked on patient care activities at the hospital. *Note that a hospital's IRS Schedule must reconcile with the hospital's IRIS (Intern and Resident Information System) Report submitted to the Medicare fiscal intermediary. If the reports do not reconcile, the hospital must submit a supplementary worksheet to HSCRC staff explaining the reasons for the differences between the reports.
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Outpatient Services Survey lists all outpatient services at regulated hospitals that are:
- Owned (more than 50%) by the hospital regardless of whether it is a regulated or unregulated service, no matter where the services are located, or
- Not owned by the hospital but located in the principal hospital buildings or in other buildings in which regulated hospital services are provided.
The Hospital Patient Information Sheet According to Health-General §19-214.1(e), Maryland’s acute care hospitals must provide a patient information sheet to patients being discharged from the hospital. The HSCRC has developed Guidelines for the Patient Information Sheet and answers to Frequently Asked Questions in order to assist hospitals in developing/editing their own patient information sheets. For more information, please contact Megan Renfrew at 410-764-2605. |
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